TalentoHC is partnered with a well-known local construction company in Miami, FL seeking an Accounts Payable Specialist to join their accounting team reporting to the Controller.
The Accounts Payable Specialist role is crucial in assisting the accounting department by managing and processing the company’s financial obligations. The ideal candidate should have prior experience in construction accounting. The main responsibilities include maintaining accurate financial records, processing invoices, ensuring timely payments, and handling vendor inquiries.
Responsibilities
- Manage payments and control expenses by receiving, processing, verifying, and reconciling invoices.
- Ensure all invoices are uploaded to a paperless system, properly coded, and routed to the correct approvers.
- Allocate expenses to the appropriate accounts, jobs, and cost codes by analyzing invoice and expense reports.
- Ensure timely payment of vendor invoices.
- Reconcile processed work by verifying entries and comparing system reports with balances.
- Maintain confidentiality of sensitive information to protect the organization’s value.
- Monitor vendor accounts to ensure payments are current.
- Foster a positive, professional, and team-oriented work environment.
- Provide customer service and support to internal teams and vendors regarding accounts payable and related accounting inquiries.
- Respond to inquiries from Project Management and Senior Management teams.
- Process and code invoices and subcontractor pay applications in a paperless environment, routing them to the appropriate personnel for approval.
- Collaborate with project managers to ensure timely approval of invoices and that all open transactions are processed within the correct accounting period.
- Match and code invoices to subcontracts and purchase orders.
- Maintain and update the daily check log.
- Prepare weekly check log reports and distribute them to project teams.
- Address and follow up on outstanding vendor compliance issues to ensure timely resolution.
- Prepare payment packages for subcontractors.
- Send payment packages to vendors, ensuring all necessary documentation is obtained before releasing checks.
- Communicate with project managers to confirm that vendors are paid correctly upon receipt of owner payments.
- Monitor vendor accounts to ensure recurring invoices are processed and payments remain current.
- Review and process employee expense reports monthly.
- Reconcile credit card statements.
- Correspond with subcontractors and vendors, addressing inquiries as needed.
- Assist with month-end closing procedures.
Qualifications
- Minimum of 2 years of Accounts Payable experience in the construction industry.
- High School Diploma or GED required; additional education or an Associate’s degree is preferred.
- Understanding of construction job costing structures.
- Proficiency in Microsoft Office and Adobe Acrobat.
- Ability to work well with others under deadline pressure and adapt to changing priorities.
- Strong math and data entry skills.
- Good written and oral communication skills.
- Excellent organizational abilities.
- Bilingual (English/Spanish) preferred.
- Experience with ERP construction accounting software preferred.
- Knowledge of Procore and paperless environment software (such as pVault or Timberscan) is a plus.
- Familiarity with Notice to Owner, Certificates of Insurance, and Lien Release procedures is required.
- Understanding of AIA format billing procedures.
About Talento HCM:
Talento Human Capital Management provides talent and organizational solutions enabling businesses to evolve beyond tactical human resources management. Our footprint spans across the US , South America and Asia.
Our organization continues to thrive through our ongoing commitment to building an inclusive and diverse workforce from different backgrounds, perspectives, and skills. Talento Human Capital Management (HCM) is an equal opportunity employer, and people are at the center of what we do!
People + Passion + Perseverance = Progress.
