Job Title: Accounts Payable Specialist
Department: Accounting
Location :Miami- Hybrid
Experience Level: 2–3 Years
Job Summary:
We are seeking a detail-oriented and organized Accounts Payable Specialist with 2–3 years of experience in invoice entry and processing. The ideal candidate will play a key role in ensuring timely and accurate payment of vendor invoices, maintaining strong vendor relationships, and supporting overall AP operations.
Key Responsibilities:
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Accurately enter and process a high volume of invoices in the accounting system
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Match invoices to purchase orders and receiving documents
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Review invoice coding and approvals for accuracy and compliance with company policies
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Resolve discrepancies or issues related to invoices, purchase orders, or receipts
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Prepare and process weekly check runs, ACH payments, and wire transfers
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Maintain vendor records, ensuring up-to-date contact and banking information
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Assist with month-end closing activities and AP reporting
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Communicate with internal departments and external vendors to resolve payment issues
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Support audits by providing requested documentation and reports
Requirements:
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2–3 years of hands-on experience in Accounts Payable or a similar role
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Strong data entry skills with high accuracy and attention to detail
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Familiarity with invoice matching, coding, and approval workflows
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Experience with accounting or ERP software (e.g., SAP, Oracle, NetSuite, QuickBooks, etc.)
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Proficiency in Microsoft Excel and other MS Office applications
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Strong organizational and time management skills
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Excellent communication and problem-solving abilities
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Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
Preferred Qualifications:
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Experience working in a high-volume AP environment
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Knowledge of 3-way match process
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Familiarity with electronic payment platforms or AP automation tools
