Office Manager
Contract to Hire, on site
Must be bilingual in English and Spanish (oral and written)
Talento has partnered with a fast-growing marketing and sales consulting company on a search for a Business Administrator / Office Manager. The Business Administrator will provide comprehensive support to executive leadership and business operations, ensuring smooth day-to-day operations in a fast-paced, high-growth environment. This role involves executive scheduling, travel coordination, vendor and office management, light bookkeeping, and bilingual communication support. Flexibility and adaptability are key, as priorities and schedules may shift quickly.
Responsibilities
- Manage executive and team calendars, coordinate meetings across time zones, and support internal workflows.
- Coordinate domestic and international travel, including bookings, itineraries, and logistics.
- Oversee office operations, vendor management, and workplace functionality.
- Plan and execute internal and external meetings, events, and retreats, including logistics and budgets.
- Assist with contracts, invoices, vendor onboarding, and process improvement initiatives.
- Provide bookkeeping support including expense processing, receipt tracking, and transaction entry.
- Support HR workflows such as onboarding, interview scheduling, and documentation.
- Track deliverables and cross-functional tasks using workflow tools.
- Facilitate Spanish-language communication, including translation and professional correspondence.
- Handle confidential information with discretion and professionalism.
Requirements
- Bachelor’s degree in Business Administration, Management, or related field, or equivalent experience.
- 5+ years of administrative, operations, or coordination experience, preferably in a fast-paced or startup environment.
- Full professional fluency in English and Spanish (written and verbal).
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.
- Flexible and responsive with the ability to adjust hours to meet business needs.
- Proficient with Microsoft Office Suite and quick to learn new tools.
- Excellent written and verbal communication skills with professional presence.
- Proactive, resourceful, and solutions-oriented.
- Preferred: Experience with QuickBooks Online, HR tools, project/event management tools (e.g., Notion, Trello, Airtable), or handling confidential information.
Office Manager
Contract to Hire, on site
Must be bilingual in English and Spanish (oral and written)
Talento has partnered with a fast-growing marketing and sales consulting company on a search for a Business Administrator / Office Manager. The Business Administrator will provide comprehensive support to executive leadership and business operations, ensuring smooth day-to-day operations in a fast-paced, high-growth environment. This role involves executive scheduling, travel coordination, vendor and office management, light bookkeeping, and bilingual communication support. Flexibility and adaptability are key, as priorities and schedules may shift quickly.
Responsibilities
- Manage executive and team calendars, coordinate meetings across time zones, and support internal workflows.
- Coordinate domestic and international travel, including bookings, itineraries, and logistics.
- Oversee office operations, vendor management, and workplace functionality.
- Plan and execute internal and external meetings, events, and retreats, including logistics and budgets.
- Assist with contracts, invoices, vendor onboarding, and process improvement initiatives.
- Provide bookkeeping support including expense processing, receipt tracking, and transaction entry.
- Support HR workflows such as onboarding, interview scheduling, and documentation.
- Track deliverables and cross-functional tasks using workflow tools.
- Facilitate Spanish-language communication, including translation and professional correspondence.
- Handle confidential information with discretion and professionalism.
Requirements
- Bachelor’s degree in Business Administration, Management, or related field, or equivalent experience.
- 5+ years of administrative, operations, or coordination experience, preferably in a fast-paced or startup environment.
- Full professional fluency in English and Spanish (written and verbal).
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.
- Flexible and responsive with the ability to adjust hours to meet business needs.
- Proficient with Microsoft Office Suite and quick to learn new tools.
- Excellent written and verbal communication skills with professional presence.
- Proactive, resourceful, and solutions-oriented.
- Preferred: Experience with QuickBooks Online, HR tools, project/event management tools (e.g., Notion, Trello, Airtable), or handling confidential information.
