Accounts Payable & Finance Specialist – on site in Miami
The Accounts Payable Specialist is responsible for overseeing all aspects of the accounts payable process, ensuring timely and accurate payment of invoices, expense reimbursements, and vendor account reconciliation. This role supports the monthly close process, prepares journal entries, and assists with financial reporting and analysis. The ideal candidate is detail-oriented, analytical, and thrives in a fast-paced, team-oriented environment.
Responsibilities
- Manage full-cycle accounts payable, including invoice receipt, coding, approval routing, and payment processing via check, ACH, or wire transfer.
- Maintain accurate vendor records and ensure proper setup of new vendors and ACH payments.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Coordinate month-end and year-end A/P close activities, including reconciliations, accruals, and subledger reviews.
- Prepare and post journal entries related to accounts payable, travel, and operating expenses.
- Review employee travel and expense reports for policy compliance and process reimbursements in alignment with payroll cycles.
- Reconcile corporate credit card transactions and ensure proper documentation for each reporting period.
- Assist in the preparation of monthly financial reporting packages and operating expense analyses.
- Support preparation of annual 1099 forms and assist with external audit requests.
- Respond to vendor, employee, and internal stakeholder inquiries regarding invoices, payments, and expense policies.
- Maintain organized documentation and ensure adherence to internal controls and accounting policies.
Requirements
- Bachelor’s degree in Accounting, Finance, or related field.
- 3+ years of experience in accounts payable or general accounting.
- Strong understanding of general ledger processes, journal entries, and month-end close procedures.
- Proficiency with accounting systems and advanced skills in Microsoft Excel.
- Strong analytical, problem-solving, and organizational skills with attention to detail.
- Excellent communication and interpersonal abilities with a commitment to customer service.
- Ability to manage multiple priorities and deadlines while maintaining accuracy.
- High degree of professionalism, discretion, and confidentiality.
Accounts Payable & Finance Specialist – on site in Miami
The Accounts Payable Specialist is responsible for overseeing all aspects of the accounts payable process, ensuring timely and accurate payment of invoices, expense reimbursements, and vendor account reconciliation. This role supports the monthly close process, prepares journal entries, and assists with financial reporting and analysis. The ideal candidate is detail-oriented, analytical, and thrives in a fast-paced, team-oriented environment.
Responsibilities
- Manage full-cycle accounts payable, including invoice receipt, coding, approval routing, and payment processing via check, ACH, or wire transfer.
- Maintain accurate vendor records and ensure proper setup of new vendors and ACH payments.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Coordinate month-end and year-end A/P close activities, including reconciliations, accruals, and subledger reviews.
- Prepare and post journal entries related to accounts payable, travel, and operating expenses.
- Review employee travel and expense reports for policy compliance and process reimbursements in alignment with payroll cycles.
- Reconcile corporate credit card transactions and ensure proper documentation for each reporting period.
- Assist in the preparation of monthly financial reporting packages and operating expense analyses.
- Support preparation of annual 1099 forms and assist with external audit requests.
- Respond to vendor, employee, and internal stakeholder inquiries regarding invoices, payments, and expense policies.
- Maintain organized documentation and ensure adherence to internal controls and accounting policies.
Requirements
- Bachelor’s degree in Accounting, Finance, or related field.
- 3+ years of experience in accounts payable or general accounting.
- Strong understanding of general ledger processes, journal entries, and month-end close procedures.
- Proficiency with accounting systems and advanced skills in Microsoft Excel.
- Strong analytical, problem-solving, and organizational skills with attention to detail.
- Excellent communication and interpersonal abilities with a commitment to customer service.
- Ability to manage multiple priorities and deadlines while maintaining accuracy.
- High degree of professionalism, discretion, and confidentiality.
