TalentoHC is actively partnered with an enterprise level organization actively seeking 2 Onboarding Administrators to join the team on a contract basis. The contract is slated to start January 2nd through May 30th 2025.
The Administrators ensure compliance with all international documentation requirements, company policies and protocol, to secure requisite documentation for shipboard employment. Support and maintain adequate manning levels, and provide all logistical services, support, and information to joining crew members.
DUTIES & RESPONSIBILITIES
• Manage the process to collect and verify that all documentation for joining crew have been received and is compliant with international and local requirements.
• Record and update all personal crew information in the HR system of record, including but not limited to passport, visa, and medical information as required.
• Coordinate with all global hiring partners, joining crew members, U.S. and foreign embassies/consulates, port agents, as well as shipboard and shoreside team members to ensure that all pre-employment documentation requirements have been met.
• Maintain the joiners report and projected crew movement 6-8 weeks in advance.
• Coordinate and confirm all logistic requirements for joining crew, which includes air transportation, ground transportation and hotel arrangements.
• Manage crew readiness status in MAPS prior to deployment.
• Provides administrative support for the crewmember staffing function to help ensure vessels are appropriately staffed according to scheduling plan.
• Liaison with the Assignment Specialist on any changes needed due to readiness delays and/or any potential crew delays.
• Coordinate with the assignment specialist team, travel team and global hiring partners to research and procure the most cost-effective travel, while maintaining compliance with established policies, and applicable regional visa restrictions. Manage travel requirements and needs for crewmembers scheduled to join vessels.
• The Deployment Administrator works in a team with Assignment Specialist, Travel Team, Port Agents, Global Hiring Partners, Human Resource Operation Managers and Crew Pursers onboard to help facilitate smooth and efficient crewmember movement. Communicates daily with shipboard Human Resource Operation Managers and Crew Pursers on any variances between manifests, restrictions and crewmember joining status.
• Investigate all cases where crew members are not able to join a ship according to schedule. Escalate irregular situations for resolution as needed.
• Perform other job-related functions as assigned.
EXPERIENCE
• 1 year business/administrative experience is required
Talento Human Capital is an equal opportunity employer; people are at the center of what we do! Our organization continues to thrive through our ongoing commitment to building an inclusive and diverse workforce from different backgrounds and perspectives.
People + Passion + Perseverance = Progress
About Talento:
Talento Human Capital provides talent and organizational solutions enabling businesses to evolve beyond tactical human resources management. Our footprint spans across the US, Latin America, and Asia.
