OVERVIEW:
TalentoHC has partnered with a leading Entertainment company for an Executive Assistant to support the Chairman. In this role, you will be responsible for high-level administrative support and ensuring this busy executive’s everyday life is running smoothly, including both business and personal tasks. As the ideal candidate, you are personable, extraordinarily detail-oriented, sharp, quick on your feet and able to juggle multiple tasks. This role serves as the primary point of contact in a fast-paced office environment on all matters pertaining to the Chairman. This is a critical role and requires someone with exceptional organization skills.
RESPONSIBILITIES:
- Communicating directly, and on behalf of the Chairman, with Board Members, staff and others
- Managing meetings, including booking conference rooms, catering, arranging visitor passes
- Arranging and booking heavy international and domestic travel, accommodations, hotel, meetings and meals
- Prioritizing conflicting needs; handling matters expeditiously, proactively, and following through on projects to successful completion
- Answering telephone, screening and logging calls, taking messages
- Arranging executive’s calendar and scheduling meetings
- Managing executive’s time to ensure schedule stays on track
- Managing all elements of files and records
- Special projects, including assisting with corporate events and company-wide meetings
- You may be required to be on-call, especially when the Chairman is traveling
- Some travel may be required
- Managing family personal calendar (important events/dates, birthdays, etc.) Sending and arranging gifts for events
- Arranging family appointments for personal and professional needs, including family dinner reservations
- Maintaining and organizing contacts database
- Booking family travel arrangements Flights, rental cars, car services, hotels for family
- Communication with household staff, including housekeeper, private chef, nannies, security Scheduling home maintenance and repair work; supervising the project
- Communication with business manager Managing and auditing financial statements, invoices, and bills for family
- Reconciling family credit card statements; organizing and tracking purchase receipts
- Managing and submitting expense reimbursements for family
- Planning, organizing and managing events
- Some travel may be required
REQUIREMENTS:
- 4-year college degree preferred
- Ability to make executive decisions on behalf of the Chairman
- Ability to multitask, work with limited supervision, and adjust easily to changing priorities
- Previous experience supporting senior executives in the entertainment industry
- Must have experience booking heavy international and domestic travel
- Maintain a professional demeanor in all situations
- Demonstrate a positive and personable attitude
- Highly motivated with a desire to be successful
- Strong organizational skills with an ability to effectively multi-task
- Polished presentation skills with the ability to confidently react to situations in a timely and professional manner
- Must be able to work flexible hours, including some evenings and weekends
- Strong sense of integrity, confidentiality, diplomacy, and professionalism required
About Talento Human Capital (TalentoHC):
TalentoHC is a leading talent acquisition, executive search, and human capital consulting partner, dedicated to helping our clients build their best teams yet. Our success is driven by our unwavering commitment to fostering an inclusive and diverse workforce, embracing individuals from various backgrounds, perspectives, and skills. Talento Human Capital is an equal opportunity employer.
People + Passion + Perseverance = Progress.
