Accountant
On site in Miami 5 days a week
The Senior Accountant plays a key role in supporting revenue, purchasing, and promotional program operations. This position is responsible for financial planning, invoice and royalty management, purchasing oversight, inventory reconciliation, and executive reporting. The role combines accounting expertise with operational analysis to ensure accurate budgeting, timely payments, strong internal controls, and continuous process improvement across promotional and purchasing activities.
Responsibilities
Financial Planning & Budget Management
- Develop and maintain annual budgets and rolling forecasts for domestic and international promotional programs
- Prepare detailed program-level budgets for individual promotions
- Allocate administrative and program-specific costs appropriately
- Maintain forecast accuracy and upload financial data into reporting systems
- Review logistics and product cost inputs to ensure completeness and alignment with financial targets
Invoice, Funds & Royalty Management
- Review, code, and route domestic and international invoices for approval
- Track outstanding invoices and coordinate follow-up as needed
- Process reimbursements and freight/warehouse billing
- Manage international program funds, tracking receipts and disbursements against forecast
- Reconcile royalty payments in accordance with licensing agreements
- Prepare royalty reports and track licensor payments
Purchasing & Inventory Oversight
- Create and issue purchase orders for promotional programs
- Record and confirm distribution center purchase order activity
- Maintain inventory records within the general ledger system
- Record inbound inventory from marketing agencies and vendors
- Manage invoicing to distribution centers and maintain electronic documentation
- Monitor collections, post receipts, and follow up on outstanding balances
- Reconcile freight, warehousing, inventory, accounts payable, and general ledger accounts
- Reconcile inventory subsidiary ledgers to warehouse reports at month-end
Reporting & Analysis
- Prepare monthly inventory, freight, and receivables reports
- Produce executive-level reporting materials for leadership and board presentations
- Support monthly and quarterly financial close processes
- Respond to ad hoc reporting requests
Process Improvement & Special Projects
- Identify and implement process enhancements to improve billing, collections, reconciliation, and closing efficiency
- Participate in special projects and cross-functional initiatives as assigned
Requirements
- Bachelor’s degree in Accounting or Finance required; CPA preferred
- 2–4 years of accounting, finance, or analytical experience
- Experience working with accounting systems and financial reporting tools
- Strong proficiency in Excel and Microsoft Office applications
- Knowledge of inventory accounting, reconciliations, budgeting, and financial analysis
Additional Qualifications
- Self-directed and highly organized with strong prioritization skills
- Exceptional attention to detail and accuracy
- Analytical mindset with the ability to identify process improvements
- Comfortable managing multiple deadlines in a fast-paced environment
- Strong written and verbal communication skills
- Collaborative team-oriented approach
